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York University Libraries is offering a three-year contractually-limited appointment (CLA) for an Adjunct Archivist to work with the Hellenic Heritage Foundation Greek Canadian Archives.

Position Information

Position Rank: Contractually Limited Appointment
Discipline/Field: Hellenic Heritage Foundation (HHF) Greek Canadian Archives
Home Faculty: Libraries
Home Department/Area/Division: Clara Thomas Archives & Special Collections
Affiliation/Union: YUFA
Position Start Date: September 1, 2023
Position End Date: August 31, 2026

Adjunct Archivist


York University Libraries is offering a three-year contractually-limited appointment (CLA) for an Adjunct Archivist to work with the Hellenic Heritage Foundation (HHF) Greek Canadian Archives held by the Clara Thomas Archives and Special Collections. The HHF Greek Canadian Archives acquires, preserves, and provides access to archival documents, books and other publications relating to the Greek experience in Canada. Items include, but are not limited to, photographs, letters, sound and moving image recordings, pamphlets, newspapers, and posters that have an enduring value to support research and learning by York University’s faculty, students, a community of international researchers, and the public.

Projects and Responsibilities

• In collaboration with the Director and Research Lead of the HHF Greek Canadian Archives, appraise potential acquisitions to determine archival value and issues pertaining to preservation, access, and use.

• In collaboration with the Head, Clara Thomas Archives and Special Collections, review existing collections to identify records possessing enduring value and make recommendations regarding the disposition of other material.

• Arrange and describe archival records at the fonds, series, and file levels using the Libraries’ AtoM database.

• Rehouse records using archival supplies and identify documents that require conservation treatment.

• Coordinate digitization of archival holdings based on condition, research demand, and terms governing access and use.

• Create metadata for digital holdings of the HHF Greek Canadian Archives stored in the York University Digital Library.

• Participate in development and implementation of outreach initiatives to promote awareness and use of the HHF Greek Canadian Archives.

Candidate Qualifications

• Master’s degree in archival studies from a graduate program meeting the Association of Canadian Archivists’ Guidelines for the development of a two-year curriculum for a Master of Archival Studies or MLS (or equivalent) with concentration in professional archival education from an ALA-accredited program

• Command of written and spoken modern Greek

• Demonstrated:
 Expertise in processing and describing archival records using the Rules for Archival Description within an automated work environment, preferably using AtoM software; and
o project management skills, including the ability to manage detail-oriented workflow with a high degree of accuracy.

• Experience with:
Managing multiple projects with competing deadlines;
o working in an established archives, preferably in an academic setting; and
o teaching, presenting, or training.

• Knowledge of:
 Copyright and privacy legislation and its application to archival holdings and reference services;
o standards and best practices for the preservation and use of analogue and digital archival documents; and
o workflow associated with digitization and curation of digital objects.

Additional Requirements

• Evidence or promise of research contributions in the form of publications or other scholarly output, professional development, and active involvement in professional or scholarly organizations

• Excellent interpersonal, communication, and presentation skills
• Ability to undertake physical processing and handling of records
• Superior written and spoken communication in English

• Fluency in French is an asset.

Position Details & Policies

This is a three-year, contractually limited appointment at the Adjunct Archivist level starting September 1, 2023. York offers a competitive salary commensurate with qualifications and an exceptional benefits package. All York University positions are subject to budgetary approval.

Librarians and archivists at York University have academic status and are members of the York University Faculty Association bargaining unit.

York University has a policy on Accommodation in Employment for Persons with Disabilities and is committed to working towards a barrier-free workplace and to expanding the accessibility of the workplace to persons with disabilities. Candidates who require any accommodation at any stage during the selection process should contact the chair of the search committee at

Consideration will be given to those who have followed non-traditional career paths or had career interruptions.

York University is an Affirmative Action (AA) employer and strongly values diversity, including gender and sexual diversity, within its community. The AA Program, which applies to women, members of racialized groups, Indigenous peoples, persons with disabilities, and those who identify as 2SLGBTQ+, can be found at or by calling the AA line at 416-736-5713.

All qualified candidates are encouraged to apply; however, Canadian citizens, permanent residents, and Indigenous peoples in Canada will be given priority.


The deadline for receipt of completed applications is July 6, 2023. Reference letters for shortlisted candidates will be due by July 20, 2023. Interviews will be online, scheduled July 13-21, 2023; there will be a presentation and interview in the morning and additional meetings in the afternoon. Please contact the chair of the search committee should any accommodations be required.

Application Instructions

Candidates must provide a current CV and a cover letter addressing the stated qualifications and experience relevant to the responsibilities. Candidates who proceed to a final interview will later be asked to provide names and contact information for three professional references.
Submit materials to: YUArchivistCLA

June 9, 2023

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